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New Dawn Wellness & Dawn Preisendorf Functional Nutrition for Women
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We're hiring!

Virtual Administrative Assistant
New Dawn Wellness (www.newdawnwellness.com)

Position Responsibilities:

Client Care
  • Check/respond to/triage client messages
  • Schedule/reschedule appointments
  • New client onboarding
  • Ensure all client forms complete prior to their meeting
  • Exhibit empathetic and professional written and verbal communication
  • Maintain confidentiality of personal or financial information under HIPAA regulations
Administrative Tasks
  • Coordinate client invoicing
  • Answer phone calls, monitor schedule and book appointments 
  • Set up client session note templates 
  • Maintain spreadsheets tracking client packages
  • Lab test coordination, including ordering, tracking, uploading results, scheduling appointments
  • Product ordering (nutritional supplements), tracking, invoicing, inventory management etc. 
  • Practice Better Client portal management (build forms, set calendar availability, setup group programs etc.)
  • Scanning and uploading documents to the client portal.
  • Varied research projects and other duties as assigned

Web/Social Media/Marketing
  • Social media maintenance - set up events, do posts etc.
  • Canva design
  • Photo and video editing
  • Website editing and updates
  • Email marketing design and editing

If a candidate lives close to Berkeley, CA, they may be asked to perform local tasks from time to time, but this is not required. 

Required and desired skills and qualities:
The ideal candidate has… 
  • A customer service mindset
  • Exceptional English-language communication skills (especially written)
  • Ability to self-organize, prioritize and get things done by deadline with little supervision
  • Is self-directed; ability to take initiative and be proactive 
  • High attention to detail
  • Very high comfort/experience with technology, including cloud-based applications such as Google Suite, Microsoft Office, Facebook, Instagram, Mailchimp or similar email automation software, Canva, Weebly or similar web-editing application, photo/video editing software
  • Empathy/emotional intelligence
  • Fast learner
  • Prior health, nutrition or medical practice experience strongly preferred
  • Prior experience with Quickbooks Online billing and bookkeeping desirable
  • Prior experience with Practice Better or other EHR desirable
  • Interest in natural health and nutrition desirable
  • Additional hours may be available for a certified and experienced health/wellness coach 


Hours per week
Approximately 8 hours per week but can be variable – the virtual admin must have at minimum availability to work 60 minutes per day Monday through Friday between 9 a.m. to 6 p.m. Pacific Time.

Compensation:
Please provide compensation requirements, 1099 contract


To apply:
Email resume and cover letter indicating why you are interested in this position, to Dawn Preisendorf at info@newdawnwellness.com.

Location

6536 Telegraph Ave. Suite A101
Oakland, CA, 94609

​Work with us in Oakland or anywhere via Zoom.

What Our Clients are Saying

"I have struggled with digestive issues for decades. I've been through many different diets and practitioners, and Dawn is the first person to truly listen to me and not try to push a solution that seems like a catch-all for lots of people."

"I was exhausted. I had lost vitality and interest in things that used to bring me joy. My digestion was a mess and constant struggle. Dawn offered warmth, compassion and genuine empathy that is unmatched by anyone. After working with Dawn, I was a new person. My energy had returned, my digestion was back on track and most importantly, I had answers and tangible solutions for the issues that had been burdening me for so long."

Contact Us

510.457.1182

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  • Home
  • About
  • Workshops & Group Programs
    • Nourish in Nature
    • Heal Your Gut Naturally
  • Blog
  • Store
  • Contact
    • Office Locations/Directions
    • Intake Forms
  • Schedule